Program Assistant - International Harm Reduction Development

Organization: Open Society Institute

Website: OSI

Title: Program Assistant

Location: New York, New York

Salary: Not Listed

Description: 
The International Harm Reduction Development Program (IHRD), part of the Open Society Institute's Public Health Program, works to reduce HIV and other harms related to injecting drug use and to press for policies that reduce stigmatization of illicit drug users and protect their human rights. The IHRD program assistant reports to the deputy director, and works in close coordination with other IHRD and PHP staff.

Responsibilities

Budgets and Strategic Planning

• Manage and track program budgeting and spending throughout the year
• Coordinate preparation and submission of annual IHRD budget, in collaboration with the OSI Finance Department, OSI PHP and IHRD staff
• Maintain internal budget database
• Coordinate development of annual activity plans in collaboration with IHRD Deputy Director and program staff
• Assist Deputy Director in monitoring and assessment of progress toward expected outcomes in annual activity plans
• Provide other support to IHRD strategic planning processes as needed  

Grants Management

• Prepare pre-grant documentation and arrange for necessary internal approvals
• Maintain grant filing system
• Work with IHRD program officers to ensure timely receipt and review of grant narrative and financial reports, and related correspondence both internally and externally
• Serve as liaison with OSI grants management, legal and financial departments

 General IHRD support

• Maintain a familiarity with the work of grantees, consultants, other funders, and international organizations
• Serve as an informational resource to grantees and others
• Respond to requests for information about the program, grant queries, and requests for technical assistance
• Provide other administrative support as needed

 Qualifications:  

• At least 2-4 years of relevant work experience in a non-profit/foundation or administrative office setting
• Bachelor's degree in a relevant field
• Extensive computer skills, (expertise with Microsoft Excel, Word, Access and Internet required; experience with databases preferred)
• Grants management and/or budget/financial management experience
• High level of attention to detail and ability to work well and accurately under pressure
• Excellent written, verbal, organizational and time management skills
• Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks
• Demonstrated interest or experience in harm reduction, HIV/AIDS, and/or human rights advocacy for vulnerable groups
• Commitment to working collegially and effectively as a member of a team
• High level of self-motivation and ability to work independently when necessary
• Ability to listen and communicate clearly and effectively with people from diverse cultures and backgrounds
• Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public
• Willingness to travel
• Knowledge of the Eastern Europe/Central Asia region and Russian language skills a plus.

To Apply:
Please email resume and cover letter with salary requirements before February 5, 2010, to: humanresources@sorosny.org. Include job code in subject line: PA-PHP-IHRD 

OR

Open Society Institute
Human Resources - Code PA-PHP-IHRD
400 West 59th Street
New York, New York 10019
FAX: 212.548.4675