Organization: Partners in Health
Website: PiH
Title: Russia and Kazakhstan Project Assistant
Location: Boston, MA
Compensation:
Not Listed
Description:
The Project Assistant will provide administrative,
financial, and programmatic support to the Russia and Kazakhstan
Projects. The Project Assistant will manage financial tracking and
reporting, assist with grant preparations and reporting to donors,
provide communications assistance, and coordinate travel plans and
schedule meetings.
Primary Responsibilities:
I. Financial
Management:
1. Tracking of monthly
expenses and revenues. Monthly reconciliation of General Ledger with
project budgets.
2. Allocation of
expenses according to funders.
3. Reconciliation and
adjustment of site-based accounting system balance sheets and expenses
to correspond with Boston based system.
4. Liaise between the
Russia and Kazakhstan accountants and Boston finance teams.
5. Assist with budget
preparation and updates as well as budget narratives.
6.
Prepare and submit monthly credit card reports, expense
reports, and wire transfer requests.
II.
Development and Reporting Activities:
1. Assist with grant
proposal preparation and submission – prepare and edit proposal
narratives, work plans, management plans, etc. Coordinate additional
supporting document preparation and collection. Ensure proposals satisfy
all requirements.
2. Research potential
donors and draft letters of intent.
3. Prepare and edit
grant reporting documentation.
4. Track financial
expenses for project grants and donors.
5. Ensure compliance
with USAID rules and regulations.
III.
Document Preparation:
1. Prepare and edit
correspondence, reports, presentations, and other documents.
2. Prepare and edit
materials for meetings, conferences, conference calls, and speaking
engagements.
3. Disseminate related
information to appropriate individuals.
4. Provide
English-Russian/Russian-English translation of the documents as needed.
IV.Schedule
and Travel Coordination:
1. Travel arrangements:
book flights and hotel accommodations, submit visa applications, and
arrange airport pick-ups and per diem payments.
2. Meeting planning:
schedule and coordinate meetings; take notes and distribute to
participants.
V. Communications
Assistance:
1. Communicate with
Russia and Kazakhstan Project personnel in the field.
2. Develop publication
materials on the Russia and Kazakhstan Projects.
3. Coordinate with
site-based teams and Communications Department to publish articles on
PIH website each month.
4. Assist the
Communications Department to maintain Russia and Kazakhstan pages on the
PIH website.
5. Respond to all
inquiries from colleagues at PIH as well as from the public, acting as a
liaison for the Russia and Kazakhstan team.
VI. Other
1. Perform other related
tasks as assigned.
Qualifications:
1.
Bachelor’s Degree required; background/interest in social
science, area studies or public health preferred.
2.
Strong Russian language skills: Russian reading and writing
required.
3.
Demonstrated experience providing administrative support in an
office setting.
4.
Ability to work independently and take initiative.
5.
Strong writing, copy editing, communication and organizational
skills.
6.
Demonstrated competence to assess priorities and manage a
variety of activities in a time-sensitive environment and to meet
deadlines with attention to detail and quality.
7.
Demonstrated ability to work as an effective team member in a
complex and fast-paced environment.
8.
Excellent computer skills in word processing, database and
spreadsheet programs (Microsoft Office applications preferred).
9.
Excellent interpersonal skills required. Ability to interact
professionally with culturally diverse staff, clients, and consultants
preferred.
10. Demonstrated
maturity and judgment.
11. A
commitment to health and social justice.
To Apply: Apply here
