Website: HRI
Title: Program Associate for Russia and NIS Region
Location: NYC
Salary: Not Listed
Description:
RESPONSIBILITIES & DUTIES
1. Support for field operations and program implementation
- Assume NIS Program Manager (PM) responsibilities as requested when PM is out of office, including updating Senior Staff as requested.
- Maintain contact with field offices in Russia and Ukraine; provide research, logistical and other support to the field as needed.
- Conduct background research on health (systems, statistical and intervention) data and information relevant to active programs in regions, for program use, potential publications, and for program decision making; summarize/disseminate as requested by Program Manager(s) and/or field staff.
- Assist in elements of program implementation, such as development of training programs, interventions, communication products, or other project deliverables.
- Conduct background research on information relevant for new program development.
- Assist in writing, revising, and editing concept papers and proposals, including preparing first drafts based on project documentation.
- Maintain a timeline of project related due dates and internal deadlines with regard to grant reporting and financial supervision. Serve as a central coordination point for communications regarding deadlines and reporting between Program Director (PD) and PM (at HQ) and field staff.
- Assist in writing, revising, and editing donor reports and presentations as needed, including preparing first drafts of reports based on project documentation.
- Proactively solicit information from the field as needed for ongoing or specific reports.
- Collect, organize and track utilization and other data from projects for use in reporting and monitoring, including periodic board reports and national program statistics.
- Draft and track purchase requests, letters of agreement, and other project and administrative documentation.
- Review advance funds requests from the field for accuracy and conformance to planned and/or budgeted activities, and solicit feedback. Present corrected advance requests to PM for final approval in a timely manner. Review, process, and track invoices and expense reports from the field or consultants/volunteers. Prepare or assist in the preparation and review of financial reports for funders.
- Prepare scopes of work and contract agreements for consultants and volunteers as needed, serving as a point person with Human Resources on these processes. Assist in recruiting and preparation of short-term consultants and volunteers who are in the field or in the US, providing ongoing support. Maintain regular contact with short-term consultants and volunteers in the field and for post-trip evaluation.
- Coordinate travel arrangements, including reservations, visas, advances, insurance, etc., for PM, field staff, volunteers, donors and consultants as requested and in a timely manner.
- Support field staff with grant compliance issues and administrative services related to shipping, banking, insurance, procurement, as requested by PM.
- Update and maintain program materials for outgoing staff/volunteers/consultants (program descriptions, briefing notes, security protocols and other documents as needed/requested).
- Maintain program files and fulfill occasional administrative tasks as assigned.
- Coordinate correspondence and communication with field offices and donors as advised by the Program Manager.
- Forward news and information to other departments for website, newsletter, annual report.
- Address needs of communications department and assist in writing program updates and articles, as they relate to designated program area(s) and/or region(s) and in the absence of the PM.
- Assist in writing, revising, and editing press and web pieces as needed.
- Attend or participate in conferences, meetings or workshops as a HealthRight International representative as requested, including preparation of reports, posters, and other presentations on HealthRight International projects.
- Participate in recruitment efforts for new volunteers/staff/consultants and orientation, debriefing of same, as requested.
- Other duties as assigned by Program Manager or other senior staff.
NOTE: The above listed duties constitute an outline of the core tasks and responsibilities associated with this position. These may be adjusted, modified, expanded or otherwise revised at any time as deemed necessary by the organization.
Qualifications:
- BA or BS degree area related to international health, development, Russia/NIS region, or equivalent undergraduate degree.
- Two or more years work experience in public health, development, or humanitarian assistance.
- Excellent oral and written communications skills.
- Written and verbal fluency in English.
- Experience creating documents, drafting reports, performing literature and other searches.
- Demonstrated ability to organize and oversee projects, record keeping and procurement.
- Proficiency in: MS Word, Excel, Power Point, Outlook, Access.
- Ability to lift and transport materials, file documents, work at keyboard for extended periods.
- Flexibility, versatility, and high tolerance for change.
- Ability to work creatively in a low-resource environment.
- Demonstrated ability to manage multiple tasks and creatively troubleshoot.
PREFERRED QUALFICATIONS:
- MPH or related graduate degree.
- Experience and language skills relevant to Russia and/or the NIS region.
- Experience in grant writing, grants management and reporting.
- Familiarity with issues and interventions concerning international health and human rights.
To Apply:
Send CV, cover letter, and salary history by mail: HealthRight International, c/o Human Resources, 80 Maiden Lane, New York, New York, 10038; or by email to humanresources@healthright.org; or by fax to (212) 226-7026. Incomplete applications will not be reviewed. No phone calls, please. Please include job title in the subject line.
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